Project Management Support Site
Project Management is one of the tools of Excellent Management and the Primary Implementation Tool of Change Management
This is a Free Service for those Interested in Project Management. This site is always under construction.
Prepared by Craig A. Stevens, PMP, CC and his Students and Other Professionals
This website is a free service for those interested in change and its primary implementation tool, Project Management (PM). On this website we will talk about project management in three ways.
The best way to pass the PMI PMP exam is to (1) experience PM with a good mentor, (2) work as a PM for several years, (3) join and become active in the PMI, (4) join a PMI study group and (5) then take a good workshop on the PMBOK and Passing the PMP Exam. You can find support on this site.
Table of Contents and PM Links on This Site:
This site is divided into Phases and cross referenced with the PMI PMBOK and IIBA BABOK Guides.
Introduction (This Page Cross-referenced to Chapter 1 of the PMI PM BOK Guide)
General Program Management Support Phase (The Forgotten Phase - Before the Project Begins)
Project Implementation Phase
Project Closure and Transition Phase
Project Maintenance and Operational Phase
Details to a Project Management Training Link
Limited time Special Offer:
We will beat any training you can find in price, quality, flexibility, and depth.
This teaching site is sponsored by Westbrook Stevens, LLC and Constrada, LLC. We have teamed to bring you the best workshops you will ever see and the most effective systems approach to project organizational development you will find. Plus, this teaching website and a workbook. For more information contact:
Figure PM1, (LOGIC) - Four Phases of Project Management and Three Phases of Change - LOGIC
What are the attributes of a predictive project work plan and why do they make the project work plan easier to manage?
What is Predictive vs Adaptive?
The term Predictive Project Management is a rather new term and will not be found in the more classical Project Management material. Until recently all the project work plans were predictive in nature. Even though statistical methods like PERT and Monte Carlo Estimations may be used to calculate task durations in a more probabilistic nature, the CPM method also falls into the Predictive camp. Therefore, with predictive project work plans, one is estimating the future schedule and cost impacts on work by estimating (or predicting) task durations.
Predictive methods focus on several phases including upfront conceptualization, planning, executing (with management and control to make changes when needed) and a closure or transitional phase at the end. Predictive models work best when the requirements and the technology are stable.
Likewise, Adaptive Project Management is a rather new term. Even though all project management is (or should be) adaptive in real-life, the term adaptive PM methods are designed around “changes to requirements” and are better for more chaotic environments with a high degree of unknowns. One will find more adaptive methods used in research and development (scientific and engineering research) or more complicated IT projects (i.e., Agile project management practices; SCRUM, XP, Extreme Programming, Crystal family etc.). Adaptive PM will focus on more incremental delivery of products based on short rolling wave type estimates (3 to 6 weeks long). Adaptive project management is often more realistic in nature but it is also harder to convince the stakeholders of its value in stricter contractual environments.
The PMI PMBOK is a predictive management methodology today, however as Adaptive Methods of Project Management become more mainstreamed the PMI PMBOK will also reflect these methods more. Also, even adaptive project management is predictive, only in shorter time frames. Likewise, predictive project management is adaptive. Because, the more a Program/Project Manager uses rolling wave methods, the more adaptive the project is. Although it is difficult to use adaptive methods in strong contractual environments, like for governmental projects, PM’s should master change management and configuration management within the project to increase success.
What are attributes of Predictive Management Plans?
Although the attributes of Predictive Management Plans are not covered in the PMI PMBOK guide, one can often find attributes associated with activities, as from the PMI PMBOK guide.
Activity Attributes may include:
I often document the attributes of the Functional Requirements as (F1, F2, F3, ...) and Attributes of the functional requirements as (A1.1, A1.2, A1.3...). The attributes in a project usually track back to specific functional requirements. The Constraints (C1.1.1, C1.1.2, C1.1.3...) of projects’ functional requirements usually track back to a specific attribute.
I found the following attributes of a project plan in a blog and then tracked them to possible functional requirements of a project plan and added a constraint as an example.
Why do the attributes of the project plan or activity attributes make it easier to manage a project?
Without the activity attributes being mapped out, one will not be able to estimate the cost or schedule of the project plan, nor track progress. It is a necessity of PM. One cannot manage what one does not understand and therefore cannot measure.
YouTube Video PM3 - Craig A. Stevens, PMP, CC, Introduces PMP Certification
What is the PMBOK?
The Project Management Body of Knowledge (PMBOK) is the overall Project Management Body Of Knowledge. Although most people see this as a document, that PMI publishes. It would be more correct to view it as the sum of all knowledge that all Project Managers in the profession of project management possess. This would include traditional and innovative practices found in both the published and unpublished material.
What is the PMBOK Guide?
The PMBOK Guide is the ANSI standard published by PMI (ANSI/PMI 99-001-2004). It provides an overview of PMBOK and includes practices “generally recognized as good practice.” This does not mean that you should apply the methods in the PMBOK Guide to all projects. Therefore, “…the project team is responsible for determining what is appropriate for any given project.” (Section 1.1 PMBOK Guide.)
The PMI PMBOK Guide reflects a portion of this body of knowledge as documented by a set of committees (of volunteers) for the different knowledge areas. Sometimes these committees did not agree and you may find conflicts within the PMI PMBOK Guide. Think of it this way...there are four ways of doing everything. The PMI PMBOK way, your way, our suggested way, and God's way (the right way). Sometimes they overlap and sometimes they do not. However, when taking the test for certification, only the PMI way will give you the points you need.
What are the PMI PMBOK Guide’s Knowledge Areas?
Knowledge Areas represent the primary aspects of a project that must be addressed and include:
The PMP Certification Exam
The PMP Certification Exam will test your understanding of the following types of information.
The PMP Exam will not test you on your experience or common sense. Your knowledge of how company apply PM methods or industry practices. However, in the is website we spend a great deal of time thinking of different ways of applying PM tools. The PMP Exam will not ask you about software tools or about detailed college level courses. The Exam is not an IQ test.
What are the PMI PMBOK Guide’s Process Groups?
The process groups act as guides to apply appropriate skills.
All 44 PMI processes belong to one the 5 process groups.
The process groups are NOT the same as project phases of the life cycle.
This is a hard concept to understand, one could actually experience each of the
process groups in each of the the project life cycles.
This is a hard concept to understand, one could actually experience each of the process groups in each of the the project life cycles.
Figure PM2 - PMI PMP Knowledge Areas, Process Groups, and one example of a PM Life Cycle
What is a Project?
A Project is a temporary undertaking requiring a concerted effort to produce a unique product, service, or result. A project has a specific beginning and ending date, specific objectives and specific resources assigned to perform the work. The purpose is to achieve an objective, then terminate.
What is a Program?
A Program is a group or series of related projects that are managed in a coordinated way to realize benefits greater than managing the projects independently to achieve some synergistic benefit. It is centralized, coordinated management
What is Project Management?
Project Management is the application of knowledge, skills, tools, techniques, and methodologies to project activities in order to assure project success by meeting project objectives.
What is a Portfolio?
What/Who is a Project Manager?
The Project Manager is the person responsible for achieving project objectives. The individual assigned the responsibility and authority to manage projects and is, therefore, ultimately accountable to senior management and the project requestor. Typical responsibilities of a project manager include organizing, coordinating and directing the project, resolving conflicts between project team members, communicating requirements to the team, and serving as a liaison between the project team and others.
What are Project Processes and Process Groups?
What are Project Phases?
Projects are divided into phases, collectively known as project life cycle. A project phase is a major logical grouping of work on a project. A phase also represents the completion of a major deliverable or set of related deliverables. Often the phases represent the phases of the Project Life Cycle.
What are Project Life Cycles?
The project life cycle is made up of several logical project phases. This resource is divided into life cycles for project management. A generic project life cycle could include the following phases: [Concept Phase] [Planning Phase] [Implementation Phase] [Transition Phase]. Two additional phases could include:
There are many different variations of life cycles such as these "Product" Life Cycles:
On this site, we like these project life cycles:
Phases are characterized by the completion and approval of one or more deliverables. The transfers of deliverables between phases are sometimes known as:
In very formal settings the transfers are sometimes performed by someone outside of the project team (i.e. sponsor), sometimes known as a ‘gatekeeper.’ The gatekeeper may provide authorization to start the next phase.
What is Progressive Elaboration?
What is Historical Information?
What is a Baseline?
What are Lessons Learned?
What is a Regulation?
What is a Standard?
What is a System?
Use these References:
Stevens, Craig A., Project Management Project Management, Implementation and PMP PMI PMBOK. http://www.westbrookstevens.com/project_management1.htm, 2007
Go to the tabs at the top left to find details related to project management.